This statement provides information on how our office handles personal data processed in the context of our activities and services.
Our office requests your personal data for the following purposes only:
Your personal data will not be processed for any other purposes without your permission.
Personal data are requested for the purpose of drawing up a notarial deed or for performing another engagement.
If our office draws up a notarial deed using your personal data, the civil-law notary must comply with the legal regulations governing the processing of personal data:
For the processing of other personal data by our office reference is made to annex 1 which contains records of processing activities (in accordancewith Article 30 GDPR) of HVK Stevens Legal B.V., HVK Stevens Belastingadvies B.V., HVK Stevens Consultancy B.V., HVK Stevens Rotterdam B.V. en Lagun Family Services B.V.
If our office processes personal data relating to you, which we have not received from you, this will always take place in the context of theengagement assigned to us. The source of those data will be one of the following:
Our office will forward your personal data to other parties (third parties) only if this is required by law or if this is actually necessary for the execution of the activities.
Our office provides personal data to the recipients mentioned in the records of processing activities under annex 1.
Our office does not forward personal data to non-EU countries nor to international organisations.
Our office will not retain your personal data any longer than necessary for the purpose for which they were collected, for the execution of statutory tasks and compliance with statutory obligations or for the fulfilment of agreements (for instance, due to time limits). The retention periodsstipulated in statutory provisions, for instance those of the Dutch Civil-Law Notaries Act (Wet op het notarisambt), apply. Notarial deeds are retained in perpetuity.
If your personal data are processed by our office, pursuant to the General Data Protection Regulation (GDPR) (EU) 2016/679, you may exercise the rights stated below.
To that end, you must submit a request (preferably in writing) to the contact address stated in this privacy statement. Before granting your request,we will confirm your identity on the basis of a valid identity document first.
Right of inspection by the data subject
You can always enquire which personal data our office processes, for which purpose they are used and how long the data will be retained. In the event that there is any legal basis that precludes us from complying with your request, we will assess this and inform you accordingly.
Right to rectification
If you believe that certain data have been incorrectly processed, you have the right to request rectification of the data. This is not possible, however,if the data are used in a notarial deed, in which case a new deed must be drawn up as an addendum to the incorrect deed.
Right to erasure (right to be ‘forgotten’)
If you wish to have your personal data erased, you may submit a request to that effect. If the data are included in a notarial deed, the civil-law notary is not permitted to erase the data.
Right to restriction of processing
If you wish to restrict the processing of personal data by our office (pending rectification of your personal data at your request, an objection lodgedagainst processing or because you specifically do not wish to have data erased even though processing of the data is unlawful), you may submit a request to that effect.
Right to data portability
If your personal data are not processed for the purpose of a notarial deed and you wish to transfer the personal data to another service provider,you may submit a request to that effect.
However, please note that such a transfer may not always be possible due to incompatibility with the statutory notarial duties.
Right to object
If we use your data for direct marketing purposes, you may lodge an objection against such processing.
Our office will make every effort to fulfil your rights under the General Data Protection Regulation (EU) 2016/679. However, in some cases theserights may conflict with other statutory provisions for instance those of the Dutch Civil-Law Notaries Act. Should the civil-law notary for thisreason be unable to fulfil a request relating to the rights described above, you will be notified accordingly in writing.
If you have any complaints concerning the processing of personal data by our office, please let us know by e-mail (see contact details above). You also have the right to submit a complaint to the supervisory authority, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). You can use the website www.autoriteitpersoonsgegevens.nl.
HVK Stevens Belastingadvies B.V. | HVK Stevens Legal B.V. |
HVK Stevens Consultancy B.V. | HVK Stevens Business Services B.V.
Prins Bernhardplein 200 | 1097 JB Amsterdam
Postbus 94520 | 1090 GM Amsterdam
TEL +31 (0)20 76 30 900
HVK Stevens professionals have legal, tax and financial knowledge and experience
Prins Bernhardplein 200
1097 JB Amsterdam
+31 (0)20 76 30 900
HVK Stevens Rotterdam
3014 DA Rotterdam
+31 (0)10 31 62 002
4, Avenue Jean-Pierre Pescatore,
Grand Duchy of Luxembourg
Landhuis Joonchi Kaya Richard
3014 Beaujon Willemstad